Bookings & daily operations
Manage bookings, review arrivals and departures, and turn operational needs into tasks with Atlas AI. Give your team a clear view of what needs attention.
AI-powered crew management
Every crew list.
Ready before departure.
Collect passenger details, scan passports and ID cards with Atlas AI, and prepare a complete crew list — without the spreadsheets, the follow-ups or the last-minute paperwork.
Guests fill in their own details from a booking link. No account to create, no app to install.
CREW LIST STATUS LIVE
Athens → Paros
Booking #SA-2814 · 14 Jun
MS Marco Silvestri Skipper · Passport
EA Elena Andreou Passenger · Passport
TB Thomas Becker Passenger · ID Card
+5 passengers
From guest details to a complete list
Crew paperwork,
without the paperwork.
Preparing a crew list should not mean chasing passport photos across email and WhatsApp, copying every field by hand, or fixing spreadsheets on check-in day.
Sail Atlas gives charter companies and their guests one simple, connected place to collect and complete every detail.
Atlas AI document scan
Upload a passport or identity document. Atlas AI reads the details and prepares the crew record, ready for review.
Excel bulk upload
Already have a spreadsheet? Use the ready-made template to bring a complete crew list into the same flow in one go.
Flexible crew editing
Add skippers and passengers, fill in missing details, attach licences and keep every record accurate.
Submission-ready records
Turn scattered guest details into an organised, complete list connected directly to the right booking.
BEFORE
passport_front.jpg
IDs_FINAL.xlsx
WhatsApp image 14:22
passengers_v3.xlsx
Four channels, three versions, none of them current.
AFTER
Crew list · #SA-2814
Marco Silvestri · Skipper
Elena Andreou · Passenger
Thomas Becker · Passenger
8 of 8 complete
One list, attached to the booking.
ATLAS AI · SCAN EUROPEAN UNION PASSPORT
SURNAMEANDREOU
GIVEN NAMESELENA MARIA
NATIONALITYGRC
DATE OF BIRTH12 MAY 1991
PASSPORT NO.AP 458218
P<GRCANDREOU<<ELENA<MARIA<<<<<<<<<<<
Crew member added Elena Maria Andreou GRC Passport · Passenger
Review and edit 
Atlas AI · Document Scan Let AI handle the typing.
You stay in control.
Upload a passport or identity document and Atlas AI reads it into a structured crew record. Review the result, change anything that needs changing, and move on — without transcribing every line.
Name, surname, date of birth, gender, nationality, passport number and national ID number are filled in automatically, and the photo from the document is attached to the record.
- Faster than manual entry
- Editable before submission
- Passport and ID card support
How it works
From document to departure in three steps.
No training maze, no app for guests to install. Share the reservation link and let Atlas guide the rest.
- 01
Share the booking link
Guests open a simple, secure crew-list page connected to their reservation. No account required.
- 02
Add crew details
Scan passports with Atlas AI, bulk-upload the Excel template, or enter each person manually.
- 03
Review and submit
Check the details once and send a complete list back to the charter company.
Greece-ready operations
e‑ΝΑΥΛΟΣΥΜΦΩΝΟ · e‑CHARTERPARTY
Prepared for Greece's digital charter era.
e‑Ναυλοσύμφωνο brings charterparty and crew manifest submissions online. Atlas helps you collect complete, structured crew and passenger details in a compatible flow — so your team can move from booking data to submission with far less manual work.
- Structured crew & passenger data
- Clean, complete booking records
- Built for Greece-based operators
CREW MANIFEST READY
AEGEAN SPIRIT
DEPARTURE Lavrio 14 JUN · 17:00
DESTINATION Paros 21 JUN · 09:00
CREW MEMBER ROLE DOCUMENT
MS Marco Silvestri Skipper Passport
EA Elena Andreou Passenger Passport
TB Thomas Becker Passenger ID Card
SM Sofia Martins Passenger Passport
8 travellers 8 complete
All required fields complete
Details that stay connected
One list. One booking. Nothing out of place.
From the office to the marina, every team gets the clarity it needs from the same record.
01
Passport & ID data
Names, document numbers, nationality and date of birth are kept together on one record.
02
Skipper documentation
Add licence details and expiry dates alongside the crew record.
03
Booking-linked access
Every list stays attached to its reservation, boat and departure date.
04
Guest self-service
Guests can complete or update their details before they arrive at the marina.
05
One clean handover
Office, base and crew all work from the same up-to-date information.
06
Secure cloud records
Access the data you need without passing spreadsheets back and forth.
One platform
Crew lists are only the beginning.
Atlas connects reservations, guests, crew, operations, documents, communication and financials — so every stage of the charter journey works from the same information.
Dashboard
Reservations, customers and documents in one hub, with every crew list attached to its booking.
Explore the Dashboard →Operations App
Your team runs check-ins, tasks and turnarounds on the dock against the same reservation.
Explore Operations App →Guest App
Guests follow their whole trip in one place — boat guides, digital pre-check and extras.
Explore Guest App →Guest Experience
The crew list is one part of the guest's journey from booking through to check-out.
Explore Guest Experience →
Atlas AIAcross your Sail Atlas ecosystem
From crew lists to the whole charter journey.
Document scanning is one part of Atlas AI. Across Sail Atlas, the same assistant helps your team manage bookings, create tasks, prepare boat guides and improve the guest experience around every departure.
Turn requests into tasks
Create tasks from team notes, guest requests or boat issues. Clarify the next steps and make daily coordination easier for your operations team.
Create useful boat guides
Turn boat information into clear guides covering equipment, onboard use and practical tips. Help guests find the information they need throughout their charter.
FAQ
Frequently Asked Questions
It is a booking-linked digital flow for collecting, reviewing and organising skipper and passenger information before a charter begins — replacing the spreadsheets and photo attachments that usually travel by email and WhatsApp.
Upload a passport or identity document and Atlas AI reads it into a structured crew record — name, surname, date of birth, gender, nationality, passport number and national ID number — and attaches the photo from the document. Every field stays editable before you submit.
Yes. Download the ready-made Excel template, fill it in (or paste in the list you already keep), and upload it to bring the whole crew list into the same flow in one go.
Atlas is built to collect complete, structured crew and passenger details in a flow compatible with e‑Ναυλοσύμφωνο (e‑Charterparty), so Greece-based operators can move from booking data to submission with far less manual work. Talk to us about your setup and we will walk you through what it means for your operation.
No. Guests open a secure link tied to their reservation and fill in their details straight from the browser — no account to create and no app to install.
Both sides. Guests can complete or update their own details before they arrive, and your team can add skippers and passengers, correct fields, and attach licence documents from the office.
Yes. Licence numbers and expiry dates are stored alongside the crew record, together with the licence document itself.
Every list stays attached to its reservation in Atlas, next to the boat and departure date — so the office, the base and the crew all work from the same up-to-date record.
Less chasing.
More sailing.
See how Sail Atlas turns crew details into one smooth, connected workflow.